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Volunteer Ledger for your program, your reports, your move off the spreadsheet.

One tool, many starting points. Whether you're chasing a grant number, escaping a spreadsheet, or documenting a veteran or pet therapy program, here's the page that speaks to your situation.

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Volunteer Ledger dashboard for a hospice volunteer program: active volunteers, hours this month, areas of service, requirements to review, an hours-over-time chart and recent volunteer activity

The product, by the way you'd use it

Every page below describes the same Volunteer Ledger, built for hospice volunteer programs, with no patient data, ever. Each one just leads in with the part you came for.

Hospice volunteer tracking software → Survey-ready cost-savings documentation, hours by area of service, and the Medicare 5% level-of-activity, for the whole volunteer program your EMR does not cover, with no patient data. Palliative care volunteer tracking → Companionship and respite hours across the whole illness journey, in one tool that covers your palliative and hospice programs alike. Volunteer scheduling → Publish shifts, flag the ones that still need people, and let volunteers claim the open ones in their own areas of service. Volunteer documents → Agreements, screenings and certificates stored against the volunteer or the requirement they prove. Staff-only access, every download logged, optional retention purge. Volunteer reporting → Seven built-in reports covering hours by area of service, cost savings, roster, milestones and requirement expirations. Export to CSV, print, or have one arrive monthly. Volunteer communication → Email every active volunteer or just one area of service, see exactly who will receive it before you send, and keep a record of what went out. Online volunteer applications → Publish an application form on your own website. Submissions arrive in a review queue, and approving one creates the volunteer record. Hospice volunteer requirements by state → Which rules are federal and identical everywhere, and how background-check requirements actually vary state by state. Volunteer coordinator software → The coordinator's day-to-day: enter a stack of paper time sheets in minutes, keep the roster on one screen, hand leadership ready-made reports. Volunteer hours for grants → Pull hours by area of service for any date range, print-ready for funders, with in-kind mileage and a monthly total that emails itself to leadership. Replace your volunteer spreadsheet → Move your hours off the spreadsheet without losing a row. Import what you have, keep your history, export back out anytime. We Honor Veterans tracking → A dedicated Veteran area of service, a veteran-volunteer roster with years of service, and a print-ready report for your We Honor Veterans level review. Pet therapy tracking → Log every visit as its own area: handler hours and visit history without a binder, program reach for funders, recognition for long-serving teams. Hospice volunteer compliance guide → A plain-language guide to the federal Medicare requirements (training, cost savings, the 5% level-of-activity), plus background checks and screenings, and what each one asks of your records. Hospice volunteer background checks → Which volunteers need a background check, what the federal rule actually says, and how to keep the screening records a surveyor asks to see.

No patient data by design, so there’s no HIPAA business associate agreement to sign. Whichever way you use it, Volunteer Ledger holds no patient data. Patient-care documentation stays in your EMR; this is the companion for everything else.

Not sure where to start? Just start.

The free 45-day trial gives you the whole product. Import your roster, log real hours, and run the report you actually need. No credit card, no patient data.

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