Every volunteer program eventually needs the same thing: hours by program for a grant, a value figure for the board, a roster for an audit. If the hours live in a spreadsheet, each of those is an afternoon of filtering and re-adding. Volunteer Ledger tags every hour to an area of service as it is entered, so the report is a date range and a button.
These are the questions volunteer programs get asked. Each report exports to CSV and prints cleanly, so it can go into a grant packet, a board binder or a spreadsheet you take further yourself.
Total hours for any date range, grouped by area of service, with optional mileage. This is the one that answers "how much did bereavement support actually get last year" without opening a single spreadsheet.
Hours multiplied by rates your organization sets, per area of service if you want different values for different work. The number a grant application or an annual report asks for, defensible because you chose the rates.
Who is currently active, their assigned areas, start date and years of service. Useful for an audit, a mailing, or working out how many people you actually have rather than how many are on the list.
One person's full history: lifetime totals, a breakdown by area, and year by year. What you print before a recognition lunch or when someone asks for a letter confirming their service.
Who crossed an hours or years-of-service threshold during a given year. The list you need before ordering pins, not the one you assemble the week after you needed it.
Everything expiring in a window you choose, by volunteer and by requirement type. The compliance view, produced from the same expiry dates the roster uses, so it cannot disagree with what staff see.
Most volunteer reporting is the same handful of reports on a schedule somebody has to remember. Volunteer Ledger saves the settings and sends them for you.
Save a report's date range, filters and grouping under a name, so "monthly board report" runs identically every time regardless of who opens it. A new coordinator inherits the reporting, not just the data.
Any report can arrive monthly or quarterly to up to ten recipients, in your organization's own time zone. The executive director gets the numbers without asking, and nobody has to remember the first Monday.
A schedule set to last month means last month every time it runs, not the fixed window you picked when you created it. That single detail is why scheduled reports usually stop being trusted after a year.
Every report exports to CSV, so if your board wants a chart or your finance team wants it in their own model, the data leaves cleanly. Nothing is locked into a viewer.
The reason reporting is painful in a spreadsheet is that each audience wants the same data cut a different way. Tagging the hour once at entry is what makes every cut cheap.
Hours for one program over the grant period, plus a value figure at rates you set. Museums and arts organizations use the same pair for in-kind contribution on an application.
Trend over time, total value contributed, and how many people are actually active. Scheduled quarterly, it arrives before the meeting rather than during the scramble the night before.
Hospices document volunteer activity at a level equal to at least 5 percent of patient care hours under 42 CFR 418.78(e). Areas of service can be marked as counting toward that calculation, so the figure comes from the same hours everyone else reports on.
Who has logged nothing this month, who is due for a requirement review, who is close to a milestone. The operational reports that stop being run when producing them takes an afternoon.
Every feature included for 45 days. No credit card.
Where the hours come from: fast batch entry, areas of service, and optional mileage on every entry.
Turning logged hours into the figures a grant application actually asks for.
The agreements, screenings and certificates behind the requirement expiration report.
Yes. Every hour is attributed to an area of service when it is entered, and you name those areas yourself. Pick the area and a date range and the report covers only that program, whether it is Bereavement Support, Pet Therapy, Front of House or Education Tours.
From hours multiplied by rates your organization sets, and you can set different rates for different areas of service. Nothing is invented for you, which is what makes the number defensible when a funder asks how you arrived at it.
Yes, and it is included in every account. Any report can be scheduled monthly or quarterly to up to ten recipients, in your organization's time zone. A schedule set to a relative range such as last month recalculates each time, so the window never freezes on the dates you first chose.
Both. Every report exports to CSV and also prints cleanly for a binder or a board packet. A full export of your volunteers and hours is available at any time, separately from reporting.
Areas of service can be flagged as counting toward the level of volunteer activity a hospice documents under 42 CFR 418.78(e), so the figure is derived from the same hours as everything else rather than tracked separately. Confirm your own interpretation with your surveyor.
Import them. The CSV import previews every row before anything is written, and imported hours keep their original dates, so a report covering last year still covers last year.
Start a free 45-day trial, import the hours you already have, and run last year's numbers in a couple of minutes.
