Your docents deserve better than a shared spreadsheet.

They do different jobs. Your CRM or ticketing platform is built around patrons, members, donors and sales: who bought, who gave, who attended. Volunteer Ledger is built around the volunteer program: who serves, in which area, for how many hours, what paperwork they have on file, and what the board and your funders need to see. Most arts organizations run the volunteer side in spreadsheets precisely because the CRM does not model it well. Volunteer Ledger replaces those spreadsheets and leaves your CRM alone.

Yes. You define your own areas of service (docents and gallery guides, front of house, school and education tours, the museum store, openings and events, studio and workshop help, archives and collections, grounds) and every hour is tagged to one. Any report can then be filtered or totaled by area, so you can show docent hours on their own, or the whole program together, without re-sorting a spreadsheet.

Yes. Shift scheduling and volunteer self-signup are included in every Volunteer Ledger account. You publish shifts on a schedule (a gallery day, a tour slot, an opening night) and set how many volunteers each one needs. Volunteers with a login can claim an open shift themselves and release it if plans change, and the schedule shows you who signed up and what is still uncovered. You can also assign shifts yourself and leave self-signup switched off. Running a theatre or performing arts company? See performing arts volunteers.

That is exactly what the Cost Savings report is for. Set an hourly rate, either one rate for the whole program or a different rate per area of service, and the report gives you the estimated in-kind dollar value of volunteer time for any date range, broken out by area, ready to print or export. Many arts funders accept donated volunteer time as in-kind match; there is no prescribed rate or method, so the figure is your own documented estimate using the rates you set.

Yes. Switch on a public application form and you get a link to hand to your web person or post on social media. The form carries your logo, your own custom questions, and your real areas of service, so applicants pick where they want to serve. Submissions land in an applicant pool you review, and approving one creates the volunteer record with their areas already attached, optionally emailing them a login at the same time.

Yes. Both volunteers and hour entries import from CSV, and the app provides a CSV template for each so you can map your existing spreadsheet quickly. The import previews every row before it writes anything, so you can see what will happen first. You can be up and running the same day you sign up.

Yes, any time. Your records export back out to CSV, and every report has print-ready output for grant applications, annual reports, and board packets. Your organization owns its data. If your account ever lapses it becomes read-only and you can still export. We delete an account only after 12 months read-only, and email you 30 days before.

One plan. Launch pricing is $34.99 a month or $349 a year when you subscribe by December 31, 2026, locked in for as long as you stay subscribed. The standard price is $59.99 a month or $599 a year, so launch pricing is 41% off. Paying annually saves two months either way. Every account includes unlimited volunteers, unlimited hours and unlimited users with admin, staff and read-only roles, all reports with print and CSV export, requirement and expiration tracking, training records, milestone recognition, the public application form, document storage, shift scheduling with volunteer self-signup, email to all active volunteers in one send, scheduled email reports, Microsoft single sign-on and an optional custom domain. Nearly every competitor prices by volunteer count. We don't. Your savings grow with your program.

Yes. Staff and volunteers sign in to the Volunteer Ledger app for iPhone, iPad and Android with the same account they use on the web. Get it on the App Store or Google Play.