Volunteer management software

Run your volunteer program in one system

Volunteer Ledger keeps your people, their hours, their paperwork and their milestones in one place — so the report someone asks for takes a minute, not an afternoon.

Start a free 45-day trial See if it fits your organization

Unlimited volunteers on every plan — no per-volunteer fees, ever. No credit card to start.

Choose your setup

The same core, in the language your organization actually uses

Volunteers, hours, requirements, reports and recognition work the same everywhere. What changes is the wording and the compliance work layered on top. Pick the version that matches you — just ask if you ever want it switched.

Hospice & palliative care → Medicare 5% level-of-activity tracking, cost-savings documentation for §418.78(d), and requirement guidance with the federal citations behind it. Arts & culture → Museums, galleries and theatres — docents, front of house, education tours and events, with shift coverage and the in-kind value of volunteer time for grant applications. Everything else → Food banks, animal rescues, libraries, community groups — the same volunteer records, hours, requirements and recognition, without the healthcare language. You’re in the right place — see what’s included.

What you get

Everything your program runs on

Volunteers & hours

Unlimited volunteers, areas of service, hours and mileage. Fast entry, bulk actions, duplicate merging, and up to 30 custom fields you define yourself.

Requirements

Track training, screenings, agreements and licenses with their own renewal rules, plus a review queue of what has expired, is expiring, or is missing.

Reports

Hours, rosters, expirations, recognition, birthdays, and the in-kind dollar value of volunteer time. Everything prints on your letterhead and exports to CSV.

Recruiting

A public application form branded with your logo that mirrors your own fields and areas of service, with an applicant pool you approve straight into a volunteer record.

Recognition

Milestone tiers you set, by hours served and years of service, with a recognition report and upcoming birthdays for cards and calls.

Your data

Secure document storage, access-logged and staff-only. CSV import that previews every row before it writes anything. Export everything, any time.

Pricing

Simple pricing, and no per-volunteer fees

Every plan includes unlimited volunteers, unlimited hours, and every report.

Essential

$19.99/mo

Built for a single coordinator.

Unlimited volunteers, hours and mileage
Every report, with print and CSV export
Requirement tracking and expiration alerts
Public application form and document storage

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Complete

$34.99/mo

For a whole team.

Everything in Essential
Unlimited staff accounts with roles
Shift scheduling and volunteer self-service
Scheduled email reports and mass email
Microsoft 365 single sign-on

Start free trial

Both plans start with a free 45-day trial — everything included, no credit card required. Annual billing saves about two months.

Start with your next volunteer

Set up in an afternoon. Import a spreadsheet, or just add people as they come. Free for 45 days, everything included, no credit card.

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