Most coordinators keep the roster in one place and the mailing list in another, then spend the first ten minutes of every announcement exporting, pasting and hoping the list is current. Volunteer Ledger sends from the roster itself, so the people who get the message are the people who are actually active today.
A separate mailing tool means a second copy of your volunteers, and second copies drift. Someone retires, someone joins, someone changes their address, and the export you made in March quietly stops matching the program. Sending from the roster removes the copy, and with it the drift.
Send to every active volunteer, or narrow it to the areas of service you choose. A message about the Thursday bereavement group reaches the bereavement volunteers, not the whole roster. Anyone assigned to more than one of the areas you picked still gets a single copy.
The compose screen shows the count and the full list of people who will receive the message. That preview is produced by the same code that performs the send, so it cannot quietly disagree with what actually happens.
A test delivers one message to you and nobody else, and it is not written into the history. Check the formatting, the links and the signature, then send it for real.
Drafts save with their subject, body, format and chosen audience, so a newsletter you started between visits is waiting exactly as you left it.
Each broadcast is kept with its subject, its audience and when it went, so the answer to “did we tell the volunteers about that?” is a screen rather than a memory. Delivery is recorded per recipient, so a bad address shows up as a bad address instead of a silence.
Write a formatted message when it is a newsletter, or plain text when it is a quick note about a schedule change. Your saved signature is appended either way.
Every message carries the standard unsubscribe header mail clients look for, which is what keeps a legitimate program mail out of the spam folder.
That covers most programs in one message. Larger rosters send by area of service, which is usually what you wanted anyway.
Every feature included for 45 days. No credit card.
Publish shifts, let volunteers claim the open ones in their own areas, and let reminder emails go out on their own.
Take applications on your own website and approve one straight into a volunteer record, with nothing retyped.
The roster, the hours and the reports built around how a coordinator’s week actually runs.
Yes. Pick one or more areas of service and the send reaches only active volunteers assigned to them. A volunteer in two of the chosen areas still receives one copy.
Yes. The compose screen shows the count and the full recipient list, and that preview is generated by the same code that performs the send, so what you see is what goes out.
Yes. A test sends one copy to you and is not recorded as a broadcast, so you can check formatting, links and your signature before anyone else sees it.
No. Anyone on the roster with an email address can be reached. Volunteer logins are a separate setting, off unless you turn it on.
Up to 450 recipients in a single send. Larger programs split the send by area of service.
Volunteer email is included in every Volunteer Ledger account, at $49.99 a month or $499 a year, or $34.99 a month or $349 a year on launch pricing through December 31, 2026. Your rate is locked for life. Administrators and staff can send; read-only viewers cannot.
Start a free 45-day trial, import the volunteers you already have, and send your first message from the same screen that holds them.
