Every grant application has a line for in-kind contribution, and every board wants to know what the volunteer program is actually worth. If the hours live in a sign-in sheet and a spreadsheet, that number is an estimate somebody defends in a meeting. If they live in Volunteer Ledger, it is a date range, a rate you chose, and a printout.
In-kind contribution is usually the same three things: how many hours, over what period, valued at what rate. The awkward part is being able to say where the rate came from.
You set the hourly value, and you can set a different one for different kinds of work. Skilled collections cataloging and a Saturday on the front desk do not have to carry the same figure. When a funder asks how you arrived at it, the answer is a decision your organization made and can explain.
Report across any date range rather than a fixed financial year, because grant periods rarely line up with yours. A twelve-month project that began in March reports on March to March without anyone re-adding columns.
If the grant paid for the education program, report the education hours. Because every hour is filed against an area of service as it is entered, restricting a report to one program is a selection rather than an afternoon of sorting.
Reports print cleanly and export to a spreadsheet, so the figure can go into the application as a supporting document rather than a sentence somebody typed from memory.
A single total is fine for a press release and useless for running the place. The useful question is which parts of the organization volunteers are actually holding up.
You name the areas of service yourself, so they match how your organization is actually divided rather than a category list somebody else wrote. Hours report against those names, and so does the value figure.
An individual report shows one person's lifetime total, their breakdown by area, and their year by year history. That is the report you open before writing a reference, nominating someone for an award, or working out why a department suddenly feels short.
A roster view and a no-hours-this-month filter surface the people drifting away while there is still time to call them. Attrition in a volunteer program is rarely announced; it just shows up as a thinner Saturday.
Milestones by hours and by years of service produce the list before the season party rather than the week after it. Recognition that arrives late reads worse than none.
Most reporting requests are the same report at a predictable interval. Those should not require a person.
A scheduled report goes to up to ten email addresses, and those recipients do not need accounts in the system. A board chair or a development officer can receive the quarterly figures without ever signing in to anything.
Store a report's range, filters and grouping under a name. This quarter's board figures are produced exactly like last quarter's, regardless of who runs it, which is what makes a trend line mean anything.
A schedule set to last quarter means the quarter that just ended, every time it runs. Fixed dates chosen once are how scheduled reports quietly start reporting on the wrong period.
Scheduled sends resolve against the time zone your organization set, so a monthly report does not arrive on the last day of the previous month.
Where the hours come from: shifts with a headcount, claimed by the volunteers themselves.
Tracking the training behind the people leading tours, and the hours they contribute.
The whole product, described for museums, galleries and performing arts organizations.
Run the cost savings report for the grant period. It multiplies logged hours by the hourly value your organization set, and you can set different values for different areas of service. The output prints and exports, so it can be attached to the application rather than quoted from memory.
Yours. Nothing is filled in for you, which is deliberate: a number you chose is one you can explain to a funder, and organizations differ on whether to value skilled and unskilled hours the same way.
Yes. Every hour is filed against an area of service when it is entered, and you name those areas yourself, so docents, front of house, education, collections and retail can each be reported on alone or together.
Yes. A scheduled report can be sent to up to ten email addresses, and those recipients need no login. Scheduled reports are included in every account, and the send resolves in your organization's own time zone.
Run the same report over each period and compare them. Saving the settings as a preset is what makes the comparison fair, because the two runs then use identical filters and grouping rather than whatever was selected on the day.
Yes. The recognition report lists everyone who crossed an hours or years-of-service milestone during a period you choose, so the list exists before the invitations go out.
Start a free 45-day trial, bring in the hours you already have, and produce a season's in-kind figure in a couple of minutes.
